![]() ![]() Tip: Displaying your contacts as Electronic Business Cards is a good choice of views in which to see enough information to distinguish contacts with duplicate names. When the move to folder process is done, you can delete the Duplicates folder. If you want to repeat the same choice for all duplicated contacts, select Update All. Once you've made your choice, select Update. Select Update information of selected contact if the contact is a duplicate. Select Add new contact if the contact isn't a duplicate. You can drag and drop them or press Ctrl+Shift+V to use the Move to Folder dialog box.Įvery time Outlook encounters a duplicate contact, you'll see a prompt with two choices. Move the selected contacts into your main Contacts folder. Single-click one of the contacts in the folder, then press Ctrl+A to select all of the contacts. This is the folder that is currently empty.Ĭopy the contacts from the Duplicates folder back into your main Contacts folder Select the option Do not import duplicate items.Ĭhoose your main contacts folder as the destination folder. Select Import from another program or file.īrowse to find the file you created in the procedure above. Note: In Outlook 2010, select File > Open > Import and skip to step 3. Select File > Open & Export > Import/Export. Your primary contacts folder should now be empty. Press Ctrl+A to select all of your contacts.Įither drag and drop your contacts into the Duplicates folder or use Ctrl+Shift+V to open the Move to Folder dialog and select your Duplicates folder. Give your new folder a name, for example Duplicates.Ĭlick back into your main Contacts folder. Right-click on your current Contacts folder and select New Folder. ![]() To take advantage of the duplicate detection feature in Outlook's import process, use the following steps The fastest way to delete a large number of duplicate contacts is to export them to a file, then import them into a new folder. If you have a large number of duplicate contacts, deleting the duplicates one by one can be tedious and time-consuming. When you've selected all the duplicates, press Delete or Ctrl+D.ĭelete a large number of duplicate contacts by using export and import ![]() In your list of contacts, hold down Ctrl and click each contact you want to delete. This is the easiest view to use to scan your contacts list and see the duplicates. ![]() Last updated on July 8, 2014.On the Ribbon, in the Current View group, click the bottom right corner of the views box, and then click Phone. (I can't repro it here, but it’s a setting worth checking – this is on File, Options, Mail, in the Save messages section.) It seems goofy with Outlook 2010 and separate delivery locations. If you have duplicates and the Outlook Connector for your Hotmail/Live account: Check the option to Save sent items in the folder with the original. If you choose this option, create ‘after sending rules’ ( Apply rule on messages I send) to save sent messages for other accounts in your profile. You could disable the option to Save sent messages (in File, Options, Mail), however, this setting affects all accounts in your profile. If using Outlook 2013, look on the Advanced tab. In Outlook 2010, look on the Sent Folder tab for sent item handling and make your changes. To change the sent message settings in Outlook 2010 or Outlook 2013, go to File, Account Settings, double click on the account, then click More Settings. To stop the duplicates, you need to change the sent message settings in Outlook’s More Settings dialog or change the settings on your IMAP account. If you have a Gmail account and are getting duplicates in the Sent folder, this is because Outlook saves a sent message in the Sent message folder and some IMAP mail providers do the same, creating two sent message every time you send a message. ![]()
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